Sending an email

One of the easiest ways to practice English is with a penpal via email. But what about the format of a message? What if you want to send an email message to a company? How should you write it?

If you are familiar with the person you are writing to you are able to get away with being informal. On the other hand, if you do not know the person you need to be more formal. Take a look at the following sample email.


Date: Mon, 23 Oct 1995 12:33:24 –0500
From: Sara Chang
To: All Employees
Subject: New phone installations this weekend


**ATTENTION**

We will be getting a new phone system installed in the office on Saturday, October 29. To help with the installation, you are asked to do the following things by
FRIDAY, OCTOBER 28, at 5 PM.

1. Please remove all your belongings and papers from your desk.

2. Please be sure to delete all of your voice mail messages from the system.

If you have any questions or need help complying with these requests, please
call me at extension 555. Thanks for your cooperation!

Sara
Sara Chang
Ext. 555
schang@company.com